Scheduling
Aircraft, instructors and rooms on one timeline. Drag to book, move or resize — double-bookings simply can’t happen.
For flight schools & flying clubs
Run your whole flight school from one schedule.
Book aircraft, instructors and rooms. Dispatch with every currency and airworthiness check done for you. Bill straight from the Hobbs — and publish your school’s website from the same place.
No sign-up for the demo — you get your own private copy of a sample school.
4schedule views: split, week, month and list
12pre-flight checks on every dispatch
29permissions you set for each group
$0per-user fees — add everyone
Everything in one place
Built around how a flight line actually runs
One login for students, renters, instructors, dispatchers, mechanics and owners — each seeing exactly what they need.
Dispatch & check-in
Medical, flight review, solo endorsement, checkout, inspections and squawks are checked before the prop turns.
Billing that writes itself
Hobbs or tach in, charges out. Aircraft time and instruction post to the member’s account with a receipt.
Maintenance & squawks
Squawks with a verification workflow and inspections by date or tach. Grounded aircraft can’t be dispatched.
Groups & permissions
Students, renters, club members, staff — or your own groups. Decide exactly who can book, dispatch or bill.
Your school’s website
A modern website with discovery-flight and contact forms that land in your inbox. No separate web designer.
Lobby TV
Today’s flights, the flight line and the METAR on a lobby screen — with a read-only link, not a staff login.
Leaseback owners
Owners see their aircraft’s flights, hours and revenue every month, and can book it for maintenance.
Made for the ramp
Book, dispatch and check in from a phone. Calendar feeds keep every booking in Google, Apple or Outlook.
Take the tour
See it before you try it
The whole day at a glance
Aircraft, instructors and rooms stacked on one timeline, with sunrise, sunset and civil twilight shaded in. Click a tail number for the aircraft’s status, inspections and open squawks.
Twelve checks in one look
Every dispatch shows a clear pass, warn or fail for the pilot, the instructor and the aircraft. You choose which checks block a flight and which only warn.
Who’s out, who’s next, who’s overdue
A live board of every aircraft: on the ramp, flying, overdue or grounded — with one-tap dispatch and check-in.
Balances without the spreadsheet
Every member’s account in one list: flights, instruction, dues, payments and credits. Roll monthly dues in one click.
Airworthiness you can see
Times, inspections, squawks, checkouts and photos for each aircraft. Overdue inspections ground the aircraft automatically.
Your website, edited in minutes
Build pages from blocks — pricing, your live fleet, FAQs, team — and get discovery-flight requests straight into FlightDesk.
Safer dispatch
Every check, on every flight, in seconds
Dispatch shouldn’t depend on someone remembering to look at a medical certificate. FlightDesk checks the pilot, the instructor and the aircraft every time — and records who overrode what, and why.
- Medical, flight review and 90-day solo endorsement
- Aircraft checkout and renter insurance
- Annual, 100-hour and your own inspections by date or tach
- Open squawks, open maintenance and aircraft still out
- Account balance against your credit limit
- Overrides need a reason and are kept on the flight record
Billing
Check in the flight. The invoice is done.
Check-in reads the Hobbs and tach, applies the rate locked in when the flight left, adds instruction at the instructor’s rate and posts it all to the member’s account.
- Bill by Hobbs or tach, including twins
- Instruction from flight time, plus ground time
- Member statements and printable receipts
- Reports and CSV exports for your bookkeeper
Why FlightDesk
Trade the whiteboard for a flight desk
The usual wayWith FlightDesk
- A whiteboard, a spreadsheet and a group textOne live schedule — on the desk, on every phone and on the lobby TV
- Someone remembers to check the medical (usually)Currency and airworthiness checked on every dispatch
- Hobbs times copied into invoices by handCharges posted the moment the flight is checked in
- Squawks on sticky notesA squawk workflow that grounds the aircraft when it should
- A website nobody can updateYour website, edited from the same place you run the school
- Per-seat pricing that punishes growthPriced by fleet size, with unlimited members and instructors
Getting started
From first call to first dispatch
Book a walkthrough
A 30-minute video call. Tell us how your school runs today and see FlightDesk set up for a school like yours.
We set up your school
Your own private FlightDesk, hosted by Aeropict Aviation LLC, with your aircraft, rates, groups and dispatch rules.
Bring your people
Invite members by email, or let them request membership from your website — approve them and they’re in.
Go live at your pace
Start dispatch checks on “warn”, switch them to “block” when everyone’s comfortable.
Questions
Good to know
Do we need to install anything?
No. Aeropict Aviation LLC hosts FlightDesk for you. It runs in any modern browser on computers, tablets and phones, and each school gets its own private installation.
Can we try it first?
Yes. The live demo gives you a private copy of a sample school — pick a role and click around. Or book a walkthrough and we’ll show you.
Does it work for flying clubs?
Yes. Give club members self-dispatch, set monthly dues per group, and let members request to join from your website.
Do you take card payments?
Not yet. FlightDesk keeps every member’s account — flights, instruction, dues and credits — and you record payments you take at the desk or through your existing processor.
How is our data protected?
Every school has its own installation and database. Passwords are stored with Argon2id, sign-in is protected against guessing, sessions expire, and every action is checked against the person’s permissions. See security.
From the blog
News & guides
Guides
Five dispatch checks that prevent bad days
Most dispatch mistakes aren’t dramatic — an expired medical, a missed 100-hour, a squawk nobody verified. Here’s what to check every time, and why.
Release notes
FlightDesk 1.4.1: a security release
A thorough security review of FlightDesk, and the changes it led to — from sign-in protection to how dispatch handles meter readings.
Release notes
FlightDesk 1.4: your school’s website and groups you design
FlightDesk 1.4 adds a website builder for your school and replaces fixed roles with groups and permissions you control.
See your school on FlightDesk
Open the live demo in one click, or let us walk you through it.